Act 137 of 2020 provides Coronavirus Relief Funds to various entities in Vermont for necessary expenses incurred due to, or as a result of, the COVID-19 public health emergency.
The Agency of Administration, including the Vermont Department of Taxes, will be responsible for distributing the grant funds. The guidance posted here details two of the grant opportunities funded by Act 137:
- $2 million under the Coronavirus Municipal Records Digitization Grant
- $13 million under the Local Government Expense Reimbursement (LGER) Grant
Application deadlines: September 1, 2020
Supporting documentation must be submitted on or before December 15, 2020
Eligible expenses must be incurred by December 30, 2020
- Applications will be available exclusively through an online submission.
- A designated authority from the municipality or unit of local government will complete the online application, and attest to complying with the grant eligibility requirements.
- Once the grant application is reviewed, the applicant will receive a notification of award determination. Note: All communications regarding Coronavirus Relief Fund (CRF) applications are sent via email.
- The applicant must retain copies of all documentation that supports the expenditure of eligible funds, and submit electronic copies of the documentation to email@example.com.
- The applicant will receive an email confirmation of the submitted grant application from firstname.lastname@example.org.
Coronavirus Municipal Records Digitization Grant
How to Apply
Step 1: Review the grant guidelines
Step 2: Review the application checklist and gather all required information
Step 3: Complete and submit your application
To expedite the review and approval process and distribute grant funding to Vermont municipalities as quickly as possible, the application for Coronavirus Municipal Records Digitization Grant is available for online submission only. Here is a list of information you will need to complete the application:
Applicant ID: DUNS (DUNS# associated with the applicant)
Applicant ID: FEIN (FEIN associated with the applicant)
Primary Contact: first and last name, email address
Alternate Contact: first and last name, email address
Any Other Coronavirus Relief Fund (CRF) Grants(s): title of grant, source of the grant, how the funds from the other grant are being used. Note: Expenses eligible for reimbursement under other Coronavirus Relief Fund grants cannot be listed in this Municipal Records Digitization grant application.
Equipment (purchasing a scanner and/or research computer)
Contracts (contracting fees with qualified vendor to digitize and/or scan records and indexes)
Labor Costs (additional staffing and/or overtime pay related to COVID-19-related backlog or access to land records)
Parcel Data (contracts for updating parcel data for online statewide portal)
Total of all expenditures (equipment, contracts, labor costs, and parcel data). Note: Total amount cannot exceed $20,000.00 per grant guidelines.
If your municipality’s digitization costs exceed $20,000, you must calculate the additional amount you spent above the $20,000.
Briefly describe your municipality’s plans to use the funds for your digitization expenses.
Your municipality must have created and maintains a Restoration and Preservation Reserve Fund per 32 V.S.A. § 1671(c)(1)
Authorized Representative of the Applicant (the person filling out and submitting the application): name, title, email, phone number
Coronavirus Municipal Records Digitization Grants are being issued to help provide economic support to town offices which have been impacted by increased customer demand due to the COVID-19 public health emergency but are unable to successfully allow those customers to search land records. The funds can be used to cover costs directly associated with digitizing land records.
The following entities are eligible to apply for grant funds:
- Vermont cities
- Vermont towns
- Vermont incorporated villages
Eligible reimbursement requests include the following:
- Scanner purchase
- Vendor contract fees for digitizing and making available via an online portal all historical, current and backlog of land records
- Labor costs associated with additional staffing/overtime pay for clearing COVID-19 related backlog of land record scanning
- Vendor contract fees to update municipal parcel data
Local Government Expense Reimbursement (LGER) Grant
Important, Before you Apply
LGER Grant funds will not reimburse expenses that are covered by insurance or other funding sources, including funding provided by the Federal Emergency Management Agency (FEMA). Therefore, it is imperative that your unit of local government apply for FEMA funding for those expenses which are eligible through the FEMA Public Assistance program before submitting your application for the LGER Grant. Note that for FEMA-eligible costs, LGER will cover the 25% non-FEMA match. For more information on how to apply for FEMA funding, visit the Vermont Emergency Management website.
The following entities are eligible to apply for LGER grant funds:
- Vermont counties
- Vermont cities, towns, unorganized towns and gores, unified towns, and gores of Essex County
- Incorporated villages
- Fire districts
- Consolidated water districts
- Consolidated sewer districts
- Solid waste management districts
Under the LGER grant, expenses must be incurred by units of local government on or before December 30, 2020. Eligible expenses include, but are not limited to, the following:
- Hazard pay
- Supplies and equipment
- Facility alterations
- Overtime compensation
- Redirection of staff for first-response need
For details on LGER grant eligible expenditures, download these important Coronavirus Relief Fund guidelines.