Landlord Certificates

Overview

If you are a landlord, you must provide your tenants and the Department of Taxes with a copy of a Landlord Certificate every year. The requirement to submit a copy of the certificate to the Department was the result of a legislative change in 2016. If you submit your Form LC-142 using our online filing system, myVTax, a copy is automatically sent to the Department.

How to Submit Multiple Landlord Certificates

If you have a large number of Form LC-142, Landlord Certificates, to submit, you can upload them in bulk through your myVTax account. Landlords who have two or more residential units must provide each tenant (one per unit) and the Vermont Department of Taxes with Form LC-142, Landlord Certificate, by January 31. When landlords file their Landlord Certificates through myVTax, the system automatically sends the certificate to the Department. The landlord must then give the tenant—by mail or email—a paper or electronic copy to use to file a Renter Rebate Claim. Each certificate will have an E-file Certificate Number the tenant may use when e-filing the Renter Rebate Claim.

How to File Online Using Bulk Upload with myVTax: Quick step-by-step guide

Guide to Submitting Landlord Certificates as Bulk Upload

Landlord Certificates as Bulk Upload Spreadsheet Template

Forms and Publications

No. Instructions Title
LC-142 Instructions File your Landlord Certificate (Form LC-142) online using myVTax
Publications
No.   Title
FL-1221   Landlord Certificates: How to File Online Using Bulk Upload with myVTax
FS-1148   Form LC-142, the Landlord Certificate
GB-1200   Guide to Submitting Landlord Certificates as Bulk Upload
Download   Landlord Certificate Bulk Upload Template (xlsx)
GB-1127   myVTax Guide: How to Complete the Landlord Certificate
Watch   Video: How to Complete the Landlord Certificate

Certificate Issue Dates

If you have two (2) or more residential units
Issue by January 31

If you have one (1) residential unit
Issue upon tenant request

Penalties

You may be assessed a $200 per certificate penalty for failing to provide a tenant a certificate or failing to provide accurate information on the certificate.

You will need the following information to complete the certificate:

  • Your name or the owner of the rental property. If multiple owners, print each owner name separated by a comma.
  • Mailing address for correspondence concerning this rental unit.
  • Physical location of the rental unit.
  • School Parcel Account Number (SPAN) for the rental property.
  • The number of rental units in this property. For mobile home parks, enter the number of lots.
  • Print the name(s) of the tenants.
  • Keep a copy for your records.

Please note: Only one certificate per rental unit can be issued even if there is more than one tenant at a time in the unit.

If you need assistance completing the certificate, please contact us.